Stop drowning in calls. Start triaging them.
Our custom AI voice and SMS assistants answer every call, sort it instantly - tenant issue, appraisal, listing enquiry, owner query, commercial enquiry - and route it to the right person, so nothing gets missed and nothing gets stuck behind the wrong queue.
The hidden cost of call overload
Real estate isn't a one-type-of-call business. Every ring could be a tenant with a burst pipe, a vendor chasing an appraisal, a buyer asking about a listing — or everything at once.
Every call sounds urgent until you answer it
A ringing phone doesn't tell you if it's a tenant emergency or a routine listing question. Without triage, everything gets treated as urgent — or worse, nothing does — and your team burns out context-switching all day.
Tenant issues get lost in the noise
A maintenance request buried under twenty other calls today is a bigger, costlier problem next week — and an unhappy tenant who leaves at the end of their lease.
Appraisal requests go cold
A seller who calls for an appraisal and doesn't get booked in quickly looks elsewhere. Every unbooked appraisal is a potential listing lost to another agency — today and into the future.
Owners and buyers competing for the same line
Rental owner queries, sales enquiries, rental applications and commercial leasing questions all hit the same front desk — with no way to separate who needs the property manager from who needs the sales agent.
After-hours enquiries lost overnight
Buyers browse listings at 9pm. Tenants have emergencies on weekends. Without an instant response, they've moved on — or the issue has escalated — before Monday morning.
Three AI tools that bring order to the chaos
Custom automations built specifically for real estate agencies - so every call gets heard, sorted, and sent to the right person, every time.
AI voice assistant with call categorisation & routing
Your AI assistant answers every call in your agency's name and style, identifies what it's about, and routes it instantly to the right team member — no more one overwhelmed front desk.
- Categorises: tenant issue, appraisal, sales, rental, owner query, commercial
- Routes each call to the right team member automatically
- Captures full details before handing off — no re-explaining
- Handles emergency vs routine tenant issues differently
- Books appraisals and enquiries directly into the calendar
SMS automations
A custom SMS automation that responds to new enquiries within seconds, nurtures leads over time, and follows up automatically - day or night.
- Instant replies to website enquiries & missed calls
- Lead nurture for buyers and sellers (day 5-90)
- Open home follow-up — same-day intent check
- Vendor nurture for appraisals not yet listed
- Post-settlement review & testimonial requests
- Reactivation of dormant contacts (12 months+)
Free CRM included
Every setup includes free CRM software with a built-in calendar to organise tenant issues, appraisals, listings, and owner queries — everything categorised and trackable in one place.
- Every enquiry logged and tagged by type
- Calendar for appraisals, inspections and follow-ups
- Real-time analytics on call volume and lead conversion
- Integrates with your existing tools
- No tech experience required
Less stress for your team, faster response for every client
Whether it's a tenant, owner, buyer or seller — every caller gets an instant, professional response that makes your agency look on top of everything. Even when you're running an open home.
From sign-up to go-live in just a few weeks
No tech headaches. Paul handles everything from setup to go-live.
Free discovery call
We spend 20 minutes understanding your agency, your current call volume, and where issues are slipping through — or getting stuck in the wrong queue.
Custom build & setup
Paul configures your custom AI tools in your agency's name and style, with categories built around how your team is structured — sales, property management, and admin.
Go live & watch it work
Your AI starts answering, sorting, and routing calls immediately. We monitor performance and fine-tune the categorisation over the first 30 days.
Free CRM included
We set up your free CRM with a built-in calendar so every tenant issue, appraisal, and enquiry is organised and trackable from day one.
The numbers speak for themselves
Most Proactive AI clients recover the full cost of the system within three months. After that, every properly-routed call is time and stress your team gets back.
💰 Your ROI timeline
Typical results real estate agencies experience after going live with Proactive AI.
Meet Paul Dorotich CPA - your local AI automation specialist
30+ years working within industry — I've been where you are
I'm not a tech company selling AI to real estate agencies. I'm someone who spent more than three decades working inside industry as a company accountant, making business systems work more efficiently. The front-end — sales, service, client contact — is often great. The back-end — admin, call handling, routing — is often the anchor holding the business back.
I built this solution because I see that you need it. This isn't about selling you technology — it's about giving your team their time and headspace back.
Stop letting call chaos run your day
Book a free 20-minute call with Paul. We'll look at your current call volume, identify where things are getting stuck or missed, and show you exactly how Proactive AI brings order to it — no obligation to proceed.
Book your free demo call →